Privacy Policy

Last updated: April 2026

1. Introduction

Guymon Inspection Services, Inc.("Company", "we", "us", or "our") operates the Contractor Vault application (the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

2. Information We Collect

We may collect the following types of information:

  • Personal Information: Name, email address, phone number, mailing address, and other contact details provided in resumes and profile information.
  • Professional Information: Work experience, certifications, education, skills, references, and other employment-related data.
  • Account Information: Username, password (stored securely via hashing), and role within the system.
  • Usage Data: Login timestamps, pages visited, and actions taken within the application for audit and security purposes.
  • Documents: Resumes, certifications, and other uploaded files.

3. How We Use Your Information

  • To manage contractor profiles, certifications, and employment records.
  • To facilitate communication between administrators and contractors.
  • To generate reports, contracts, and other business documents.
  • To send notifications regarding certification expirations, document requests, and account activity.
  • To maintain audit logs for security and compliance.
  • To improve and maintain the Service.

4. Data Sharing

We do not sell your personal information. We may share your information with:

  • Clients: Professional information may be shared with clients as part of contractor placement and contract management.
  • Service Providers: We use the following third-party processors that may process data on our behalf:
    • Supabase — PostgreSQL database and file storage (US region). All application data is stored on Supabase infrastructure.
    • OpenAI — Resume parsing and AI enhancement (GPT-4o). Resume text is transmitted to OpenAI servers for processing.
    • Anthropic — AI candidate ranking analysis (Claude). Professional data may be transmitted to Anthropic servers for evaluation.
    • Microsoft Azure — Application hosting (Canada Central), email delivery via Office 365. Data may be processed on Microsoft infrastructure.
    • Meta — WhatsApp messaging (when enabled). Messages sent via WhatsApp are processed through Meta's WhatsApp Business Platform.

    We maintain data processing agreements with each processor.

  • Legal Requirements: We may disclose information if required by law or to protect our rights.

5. Data Security

We implement industry-standard security measures including encrypted data transmission (HTTPS), secure password hashing, role-based access controls, and audit logging. However, no method of electronic transmission or storage is 100% secure.

6. Data Retention

We retain your information for as long as your account is active or as needed to provide services, comply with legal obligations, resolve disputes, and enforce our agreements.

7. Your Rights

Depending on your jurisdiction, you may have the right to access, correct, or delete your personal information. To exercise these rights, contact us using the information below.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date.

9. Automated Decision-Making

We use AI-powered analysis for resume parsing, experience enhancement, and candidate ranking. These analyses are advisory only and are reviewed by human administrators before any employment-related decisions are made. You have the right to request human review of any automated assessment. Contact us at hr@guymoninspection.com to exercise this right.

10. Contact Us

If you have questions about this Privacy Policy, please contact us at:

Guymon Inspection Services, Inc.
Email: hr@guymoninspection.com